Presentation Skills

1. Pre-Presentation (Preparation Phase)

• Identify the Goal: Determine exactly why you are presenting to ensure the content is focused on achieving that objective.

• Know Your Audience: Tailor the content based on who is attending. For example:

  • Executives: Focus on high-level results, facts, and figures.

  • Technical Staff: Focus on logic, functionality, and how things work.

  • Time Management: Ensure the volume of content fits the allocatted time. Avoid using too many slides (e.g., 100 slides for a 15-minute slot).

• Content Selection & Design:

  • Prioritize the strongest points first.

  • Use visuals and pictures rather than filling slides with text.

  • Avoid reading directly from the slides.

  • Follow a "Top-Down" approach: start with the high-level conclusion or overview before drilling down into details.

  • Avoid over engineering the presentation, that waste the attendees time, for example, if the presentation should be encapsulated in one slide, do not make it 10 slides.

  • Focus on animation and transition, that represents the flow and proof your idea.

• Establish the Introduction:

  • Introduce yourself.

  • Present a clear Agenda.

  • Set Ground Rules (e.g., when questions will be addressed).

2. During the Presentation (Execution Phase)

• Logical Sequencing: Present ideas in a rational order where each point leads naturally to the next to build conviction.

• Build Rapport:

  • Start with an Ice-breaker and introductions.

  • Maintain eye contact, starting with someone you feel comfortable with to reduce anxiety.

• Dynamic Delivery: If a question was already answered earlier, mention it and skip that specific slide to maintain flow.

• Professional Mindset: Remember that you are representing your organization, which requires thorough preparation and confidence in your knowledge.

3. Post-Presentation (Closing Phase)

• Conclusion: Summarize the key values and points covered during the session.

• Call to Action: Discuss recommendations, future steps, or how to apply the information on the ground.

• Q&A Session: Open the floor for discussions and answer any remaining inquiries